- The president shall preside at all meetings of the organization
and the executive board and act as a liaison between the PTO and the
school administrators; be a member ex-officio of all committees;
have general supervision over the affairs of the organization;
perform such other duties as may be prescribed in these bylaws, or
as assigned by the organization; ensure, with the treasurer, that
the American Preparatory Academy PTO remains a tax exempt,
non-profit organization in good standing.
- The vice-president shall perform the duties of the president
in the absence or inability of that officer to act; and perform
other duties as assigned by the organization.
- The secretary shall keep an accurate record of the proceedings
of all meetings of the organization; be prepared to refer to minutes
of previous meetings, attend to correspondence; maintain a current
list of the members of the organization, write a short summary of
the meeting for the parent newsletter each month, and perform other
duties as assigned by the organization.
- The treasurer shall prepare and present the annual budget to
the membership for their approval at a designated meeting, receive
all monies of the organization and deposit them in the name of the
organization; keep an accurate record of receipts and expenditures;
pay out funds as authorized by the organization; present a financial
statement at each business meeting of the organization and at other
times, when requested by the organization; keep the membership
informed of expenditures as they relate to the budget adopted by the
organization and make an annual financial report to the organization
which includes gross receipts and disbursements for the year.
- The teacher’s representative shall act as a liaison between
the PTO, other teachers and school administrators. Assist as a
member of the board of directors as necessary.
- Each officer upon the expiration of his/her term, or in the
case of resignation, shall turn over to the treasurer without delay,
all records book all funds and outstanding bills pertaining to the
office or position.
- Annual reports shall be compiled by the officers and
chairpersons and filed with the president.
- In the event an officer fails to perform appointed duties in a
competent manner or as prescribed in the bylaws or standing rules,
or fails to attend three consecutive meetings without adequate
excuse, the board may declare his office vacant with majority vote.
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